For organisations that are small in size (up to 50 devices) a data register can be implemented and maintained using an excel spreadsheet or Microsoft Access database.
A template excel spreadsheet for a small organisation can be requested at email@example.com.
It is important to keep your data register up to date. Make sure to add all new databases to the to the register and ensure that your staff input any new data stores when they are created – this is especially important within cloud environments as it prevents staff from creating and saving data without the correct oversight from the Company.
For larger organisations we would recommend using a dedicated piece of software. Most IT Service Management (ITSM) software suites include a feature to help manage and track IT assets.